An association, a men's club, a charity series or a company league gets its own console on Golf Sync, where its organizers make, copy and run the organization's events. Golf Sync sets up each organization's console and adds its organizers, each by the email on their Golf Sync account: to set one up for your organization, or to be added to one, email support@golfsync.io. Sign up for Golf Sync first with the email you want added: we can only add an email that has an account. Once you're added, we email you the link to your console. Sign in with that email address.

On your dashboard, Your organizations opens your console: press Open. If you organize more than one organization, you pick one, and each card says Open console. Golf Sync adds and removes your organization's organizers: send us the email on the new organizer's account.

Your console wears your organization's logo and colors. Its tabs are Events, Players, Rosters, Email your list, Player of the Year, Brand and Assistant. Each of them says what it is for, with Guide to open its part of this page and Ask the Assistant to ask about it. Help at the top opens this guide.

Events is where you start: New event, XP board and Members' page, then Your events, latest dates first, each with Copy and Open console. Below them are your event staff and a link to Brand, where your logo, colors and public page are set.

A Tour is an organization with chapters. Golf Sync sets up your Tour; on its console, Add a chapter takes a chapter's name and its director's email (once you have one), and each chapter gets its own console and page. The Tour's console keeps what spans them all: the national race, the Tour Championship and the defaults each new chapter starts with. A chapter's stops are its events: make a season of them at once with Schedule a season (see Make your events, below).

Setup. A Tour's console and a chapter's open on Setup: a checklist across the top of what is still open for the season (no race yet, stops that are private or have no payment account, a stop template that differs on stops not yet played, stops in no race, playoffs ready to start, no championship named), and seven sections in the order you meet them: Organization and people, How we play, Entry and money, Players, Season, Season rules and Next season. Every card says where it reaches: Tour-wide (the Tour sets it and every chapter reads it), Chapter rule (it applies now, to every stop) or Stop starting point (it is copied into new stops). A chapter's championship is its Final; Tour Championship is the Tour's alone.

Your golfers' accounts. Once a chapter's Players list has your golfers' emails (Import players), Create accounts makes each golfer's season record a Golf Sync account, with their history, quota and points in it. Nobody is emailed: a golfer signs in with Forgot password on that email. The list says how many have signed in.

Your Tour's page. It shows your chapters with each one's next stop, the schedule (golfers can add it to their calendar), the season so far with each flight's winner, and your standings. Every golfer has a page of their own, opened from the standings or a stop's results: their stops, where they finished and their place in each race.

On the phone. A golfer on your Tour gets a Tours tab in the Golf Sync app: your Tour's home, with their season, what's coming up, the standings, their results and your Tour's chat. At a stop with skins, the live skins board shows who holds each hole's skin and which were cut.

To see one running, open the Sample Amateur Tour, a Tour Golf Sync built to show how one runs: the golfers are made up, the page is the real software. To set up yours, email support@golfsync.io. Season rules, the Road to the Championship and your season prize pool each have their own section below.

Press New event. Every event you create belongs to your organization and starts with its logo and colors. Name it, say what you're playing, and whether it's An event or A weekly league. Then give each tournament (or the first week of a league) its date, course, holes, tee time and how the field goes off, pick a format and scoring, and press Create Golf Sync XP (or Create the weekly league). One event is one season of up to 26 weeks: make the next season its own event. You can make as many events as you like. Every organizer can run every one of your events; connecting or changing an event's payment account stays with the organizer who made it.

Copy last year's event. On Your events, Copy makes a private draft with the same setup and new dates: registration closed, new codes, and nobody emailed. Press Create the draft, then Open its Event console. If last year's event took card payments, the copy keeps its Stripe account linked, and registration stays closed until its owner confirms that account, or connects a new one, in Payments. To copy a whole season at once, use Copy a season on your XP board (below).

Schedule a season at once. Schedule a season, at the top of your console, lists a season's days: one row a day with its course, or paste them from a spreadsheet (a day, a course, then a name if you like), or add Every other week from…. Beside them you see every event as it will be made (a Tour's are its stops), named after your organization and numbered on, with anything that holds one back: a course name two courses share asks which you mean. Make makes them all at once, each its own event, paid for as any new event is, after a confirm that says how.

What an event costs. Golf Sync doesn't invoice your organization for each event. A new event, a copy (Copy and Copy a season) and a season you schedule are all yours to make, with no charge for any of them.

Put an event on your members' page. A new event starts private. On its Event console, open Tournaments, then Codes & public page: press Allow a public page, then Give it a URL, then List in catalog (or Publish for members on an event for your members only). Only a listed event shows on your members' page.

XP board, under Events, opens every XP your organization runs, with what needs doing on each. Look at it as My day, Timeline, Table, Readiness, Calendar, Notes or Activity (the keys 1 to 7 switch between them). Open an XP to act on it.

Who's on it. Put one of your organizers on an XP with Who's on it, or press Take it yourself: My day then shows what is yours today, this week and overdue.

Notes. Write a note on an XP (about the whole event or one tournament), give it a topic, put it on an organizer, and set a day to follow up. Pin it to the top, Close it with what happened, or Snooze it. Open notes and follow-ups due show on the board's tiles and in Notes.

Keep it tidy. File an XP under a Category (Juniors, Majors) and filter by it. Mark its Setup and Wrap-up checklists with Mark done… or Mark not applicable… where Golf Sync can't see it was done. Saved views keeps the board the way you like it, for all your organizers. Archive takes a dead draft off every count, and Show archived brings it back.

Next season. Copy a season lists this year's XPs: tick the ones to bring back, pick each one's first date, and make the drafts. Each is a private draft with registration closed, new codes, and nobody emailed, filed under the same category.

Players keeps the members and guests your organization runs events for. Press Add player and type a name, or the address of their Golf Sync account to link them: their name, address and phone then come from their account. For each player keep what you know: member or guest, member number, membership type, a birth year for age groups, the ratings they play to, tags and notes, and your GHIN record (their GHIN number, handicap index and the day GHIN revised it). To bring in your list, press Import players and paste it from a spreadsheet or upload a .csv, check what each column is, preview, then import. A sheet imported twice adds nobody twice. Event handicaps sets an event's handicaps from your GHIN records, History shows a player's events with you, and Archive takes someone off the list and keeps their history. Adding a player never emails them.

Rosters keeps fields, pairs and teams of your players, to set an event up again. Build a roster picks players from your list (members or guests, membership types, tags, tees, ages, an index range) and groups them in order, by a draw, balanced, or A-B-C-D. Save an event's field keeps the players and teams of an event you ran. Then Import into an event: preview first, and the import seats everyone on each day of the XP that hasn't started, and makes the pairs or teams its teams when it plays teams of that size.

Email your list writes to your players: all of them, or members or guests, a membership type, a tag, an age this year or a saved roster; pick more than one and it goes only to players who match all of them. Press New email, write it, and Save draft to see how many it reaches. Then Send me a test, Send now, or pick a time and Schedule. Every copy has an Unsubscribe link, and nobody who unsubscribed, bounced or turned off emails from their organizers gets it.

An event can be for anyone, for your members only, or for your members and their guests. Once a tournament has its URL (see Make your events, above), open Registration on its Tournament console, then Registration settings, and choose in Who may enter: Anyone, Members only or Members and their guests. A member is someone marked Member on your Players list who signs in with the account you have for them. Nobody else sees a members' event, and it never shows in the Tournament Center. On an event with guests, a guest typed with an email joins your list as a guest.

A price can carry a lower one for members: in the event's registration prices, fill in Members pay (USD). A member signed in as themselves pays it; their guests and everyone else pay the price.

The people who run your event days (a starter, the check-in table, a volunteer on scoring) are added once, in Event staff under Events: type the address of their Golf Sync account and add them. On every event your organization runs they open the check-in desk and, on their phone, enter scores, with no access to money or settings. They find your events from yesterday to a month ahead under Event days you help run, on their own My Tournaments page and on their phone. Remove, then Take off, takes someone off every event at once. Your organizers already run every event, so they aren't added here.

Player of the Year runs a season-long points race across your events. Press New race, name it, tick the events that count (and count your majors double), choose how places become points, and whether only each player's best results count. Tick Show the standings on your members' page when you're ready, then Create race. Each day of a counted event earns points for where each player finished that day, once that day is finalized, so a two-day event counts twice.

Each race keeps its own numbers, so two chapters can score their seasons two ways. Choose First to last and say what first place earns and what last place earns: every place between falls evenly by that day's field, rounded to the nearest point or, with Round up, up. Under Golfers tied on the day, tied golfers each take the place's points, or split the places' points to one decimal. Tick Rank each flight separately for a table for each flight: each golfer sits in the flight they played most, and only the results they earned in it count there. Change a golfer's flight under Season flights on the race. A two-round event can count once: on its Event settings, turn on Score its days as one result before its first day is finalized, and its days have one result, points against quota or strokes added up.

Season stats compares the rounds the golfers you pick post themselves, over your season. It is a list you name (Ambassadors, Club Champions, whatever suits you), and your organization's name always shows beside it. Press Turn on season stats, name the list, then search your Players list under Add from your Players list and press Add beside a golfer. Only golfers you add are on the list: playing one of your events, or posting a round, never adds anyone. Someone with no Golf Sync account reads Needs a Golf Sync account first, because the board counts the rounds a golfer posts in Golf Sync; make their account in Players, then add them here.

Each golfer is asked once, by email and in the app, and says yes before any of their rounds show. Until then their row reads Waiting and their rounds read Not shared yet. Once they say yes, every round they posted this season counts, including the ones from before, because a season is its dates. Ask again is allowed once a week while a golfer has not answered, and once more, 30 days after they said Not now; never after they leave or you take them off. Take off the list asks first: their rounds leave the board at once and stay in their own account.

Choose what the board shows, the stat it ranks by (Rank golfers by), how many rounds a golfer needs to be ranked (Rounds to be ranked; fewer sit under Not ranked yet) and the season's dates (Change dates). Every number is yours to change. Only what a posted round records is on offer, so scrambling and sand saves are not. Scores from your own events are off unless you turn them on, and they hold strokes only. See the board opens it the way your golfers see it: sort it by any column, ties share a place (T4), a stat a golfer never recorded reads Not tracked, never 0, and a stat from only some of their rounds says from 8 of 11 rounds. Improving and Scores rising are said only with four or more rounds and a clear line.

Only the golfers on the list who said yes, and your organizers, can open the board. It is never on your public page and never in search results; anyone else is refused.

A Tour and each chapter keep their own Season rules, and every number on that page is yours to change. Turn on the winner's quota penalty and say what a win adds, round by round: +2 the next round, +1 the round after, then nothing, say. A winner who sits out still carries it into the next round they play, and wins can stack, so two in a row play the two added together. The desk, the golfer's phone and your public standings show it, so nobody adds it by hand. Say whether a tie for first gives it to everyone tied or nobody, whether it counts the rounds they play or the events on the calendar, and whether it carries into the playoffs. Set a minimum quota too if your league has one: nobody plays to less, before a win or the committee adds anything.

For the playoffs, pick the race that starts from your season's standings, then say after each round how many go on: the top 16, then 8, then 4, say. Ties at the line all go through, and a golfer who is cut can still play for the day's money. For the Tour Championship, pick its race: its rounds are scored to quota and added together, everyone starts at zero, you can cut it after a round too (the top 8 go on after round 1, say), and you say how a tie for the title is settled. Press Save season rules when you're done.

Turn on the Round story and Golf Sync writes how each flight played out when a stop is finalized, from the hole-by-hole cards: who set the number to beat, the turn, the holes that decided it and what it means for the standings. Every number in it comes from the cards. Say where it shows (the stop's page, your page, the results email); with Hold it for my OK before it goes out on, golfers see it only once you press Approve on the stop's Finishing tab, where you can also edit it or have it written again.

The Handicap committee report lists golfers who beat their quota far more often than the field, by the numbers you set, and lets you try a share of handicap across last season's rounds. Add its members by email with Add a member and send them the report's link (Open the report): only the committee and your organizers can see it, never the golfers, and nobody decides on a golfer in their own flight unless you say so. A raise the committee decides is added to the golfer's quota for their next events, with the note they see.

On a Tour, each race can send its leaders to one championship. On the race's form, under Qualifying, tick the box and say how many: the top 10 qualify, say. Ties at the line all qualify. The Tour's own race and each chapter's race carry their own line, set on that race's form, so a chapter's director sets theirs on the chapter's console.

To pick the championship, open Stops on the Tour's console and press Make this the championship on its stop. A Tour has one, so picking another asks first. Then, on the championship's Registration settings, choose Qualified golfers in Who may enter: the golfers the races qualify register signed in, anyone can still read the page, and anyone else is told Qualified golfers only. It is always your choice: nothing sets it for you.

The Road to the Championship card, at the top of Player of the Year, shows the championship, who may enter it, each race's line beside who is inside it now, and how many golfers that makes, with those who qualify twice counted once. See the field lists them. A sponsor's invite goes under Added by hand: type their email and press Add. The standings on your public page mark each qualified golfer with a Q, with a line under the last one in, and each golfer's own page says which championship they qualified for.

Money keeps your Season prize pool: the money you hold for your Tour Championship and your season's payouts. Two things fill it, each set on a tournament's prize money card under Payouts. A guest who plays the side games pays a set fee into it (to play skins, closest to the pin, or both), and puts nothing more in those pots. And what rounding leaves can go to it instead of staying with you: a place rounded to five dollars, a closest to the pin rounded down to a dollar, a skin rounded down. Each tournament's lines come in when it is finalized, and follow it if it is reopened or its prize money changes.

The ledger lists every line with who it came from and the running total, and each stop's guests and leftovers. Record a payout takes money out (your Championship's purse, say), and Adjust the pool corrects it either way with a note saying why. Take back crosses a payout or an adjustment out, kept on the ledger and counted for nothing, and Put back counts it again. A chapter's pool is its own, never its Tour's or another chapter's. Golf Sync keeps the count; you hold the money.

A closest to the pin nobody wins can be carried to the next, given back, or, with Nobody wins it: spread it over the other holes, shared by the other holes: two hundred dollars over four par 3s is fifty a hole, and with one unwon the other three pay sixty-six each, the two dollars left over going to the pool when you choose that. If no hole is won at all, it does what you chose for that case instead.

Skins credits lists every golfer's skins credit: the money carried to their next tournament when nobody in their flight won a skin. Show the open ones, or the used, settled or every one, and narrow it by a golfer's name, a season or a flight. At the season's end, what is left is settled with Applied to membership or Refunded, with a note if you like; each says who did it and when, and Undo opens the credit again. A credit used at a tournament is taken back at that tournament's check-in desk.

Defaults is what every event you make from now on starts with, with New event and Schedule a season alike: its format, 9 or 18 holes, net or gross, flights A to E placed by handicap, who may play (Verified golfers, or anyone with the code), how the field goes off and its first time, how many golfers it takes, and how ties are broken: by countback, by the hardest hole first, or Ties stand: no countback, where golfers level on the day share the place (T2) and split the money of the places they cover. Choose them and press Save. Events already made keep their own, and anything can still be changed on each event's own console.

Below them, prize money for new events: the same rules a tournament's prize money card takes (each paying golfer's amount, by flight, the rounding, guests, the medalist, the closest to the pin pots, a guest's fee to the season prize pool) and your place table, set once with Set up. Every new event starts with them, copied once; each changes its own on its payout sheet, and No prize money for new stops stops giving them.

A Tour's new chapters start with the Tour's defaults, and from then on each chapter keeps its own: a chapter's director changes theirs on their console. On the Tour's Defaults, Your chapters' own says how each chapter's differ, and Give the Tour's to every chapter copies the Tour's to all of them, after naming the chapters whose own would be replaced.

Your members' page is your organization's calendar, as your members and any golfer see it, under your logo and colors: your upcoming events, each with Register as its event page offers it, a feed to Subscribe in your calendar, your Player of the Year, and past events with their results. A golfer who signs in also sees their own results in your events. View public page under Events (or Members' page on your XP board) opens it; Copy link beside it under Events copies its address to send your members.

Only the events you've listed show (see Make your events, above). An event for your members only shows only to your members, and never in the calendar feed.

Brand is where your organization looks the way you want, everywhere: on your public page, on the card a shared link shows, and on every new event. It is the same for an organization and a Tour. Cards run down the page, with a preview beside them that changes as you type.

Logo and banner. Upload logo takes a PNG, JPEG, WebP or GIF up to 5 MB; Upload banner takes a wide JPEG, PNG or WebP up to 5 MB (2400 × 1000 works well) for the top of your page. New events start with both; an event you already made keeps its own. Pictures save the moment you choose them.

Colors, words and links. Pick a Main color and an Accent: the page keeps its text readable on either. Write a one-line Tagline (up to 90 characters) and an About. Under Links, your Website is the page of your own site, starting https://, that golfers go back to after they sign up for one of your events (after a card or bank payment they go back by themselves in a few seconds; after Venmo, a check, paying later or a free entry, they see what to do first, then a button back to you); the contact email and your Instagram, Facebook, X and YouTube pages show at the foot of your page. Leave a field blank to leave it off.

Presented by. One title sponsor leads your page, and up to eight partners follow it. Add one with Add a title sponsor or Add a partner, give its name and website, and add its logo; use the up and down arrows to put partners in order. Sponsors save at once, and Remove asks first.

Your page. Public address is the last part of golfsync.io/organization/…: three to sixty lower-case letters, numbers and hyphens. Change it and the old address keeps working, forwarding to the new one. Under Show on your page, turn off Standings, Past results, Chapters (a Tour's) or Presented by; the schedule is always shown. Colors, words, links, sections and the address wait for the Save bar at the bottom; Discard puts back what is saved.

Golf Sync sets your organization's plan when we set up your console. No event your console makes, copies or schedules is invoiced one at a time. Any invoices for your plan come by email, and you can pay them online. To change your plan, or who the invoices go to, email support@golfsync.io.

An outside group's event. On the monthly plan, made one of your events for an outside group, so they run it on Golf Sync's tools? On that event's Event settings, An outside group's event records what you charged them: Record the fee, and Golf Sync's half goes on your next monthly invoice. You bill the group however you like.

Assistant answers questions about your events, players and rosters (“which events are coming up next month?”). Ask how to do something and it gives you the steps, with a link to the part of this guide that explains them; ask to go somewhere and it takes you to the right place on your console or an event's console. Say what you want done and it sets the change up for you to confirm: create an event, put the players and teams from a file into it, change a setting, save or import a roster, add a player, set an event's handicaps, start or edit a Player of the Year (and show it on your members' page), add event staff, or file, note, mark and archive an event on your XP board. Attach a spreadsheet, a CSV, a Word document, a PDF or a photo of a paper sheet and it reads it. Nothing changes until you press Confirm. Refunds, deleting and finalizing stay buttons for you to press. It answers up to 150 questions a day for each of you.

In the Golf Sync app, Your organization on the home screen opens your events: each opens Day-of on its day, or its Event console. Create events on golfsync.io. Your event staff find your events under Event days you help run, with Enter scores and Open the check-in desk.

A golfer who has signed up for one of your events finds your page in the app: their registration, under Your registrations on the Leagues screen, opens your members' page, where a free event takes Register in one tap. An event with a price says Sign up for this event on golfsync.io.

Each event runs on its own Event console: one event code with a page of every day's join code, registration and payments set up once, pairings, live scoring, leaderboards, contests, sponsor boards, a print pack, the cash position and the event recap. Running a Golf Sync XP walks through running one, from setup to the recap. Running events at a golf course of your own? For golf courses covers a course's console.

Questions? Support has short answers and how to reach us.