Terms of Service

What GolfSync is for. GolfSync helps golfers coordinate tee times, run tee time polls, track scores, and stay connected with the people they play with. For organizers, it runs golf events end to end: creating leagues, seasons and tournaments; taking registrations and entry fees; building pairings and tee sheets; scoring a round live from a phone, a watch or a paper card; publishing leaderboards to a screen or a public page; and settling payouts afterwards.

Organizer and program features. Depending on the event, organizers may also use sponsor listings and sponsorship reporting, photo galleries, printed course packets, volunteer sign-up, contests and side games, announcements and email to their own participants, an AI assistant, a public tournament catalog, and team programs for schools and clubs (see our Privacy Policy for how team rosters, players and guardians are handled).

The Service is provided “as is” and we update or modify it as we see fit. Features described in demonstration materials, marketing pages or roadmaps are not commitments and may change or never ship.

You must be at least 13 to use the Service. By signing up you are confirming that you are. We do not knowingly collect personal information from anyone under 13. If you are under 18, you may use the Service only with the consent of a parent or guardian.

Team programs. Where a school or club runs a team on GolfSync, a coach adds players to a roster. The coach is responsible for confirming that each player they add is 13 or older, and for obtaining whatever parental permission that school or club's own policies and applicable law require. See the Privacy Policy for what a team program records about a player.

If we learn that an account belongs to someone under 13, we will close it and delete the associated personal information. To report one, email privacy@golfsync.io.

Use it for what it is for. The Service is for organizing and playing golf — booking and coordinating rounds, running leagues, tournaments and team programs, recording and publishing scores for those events, and communicating with the people taking part in them. Section 2 describes the intended uses. Anything outside that is not what this is for.

Specifically, don't:

• Use the Service for anything unlawful
• Post false, misleading, or offensive content
• Try to break into parts of the Service you don't have access to
• Scrape, reverse engineer, or copy the Service
• Harass, threaten, or abuse other users
• Upload or enter another person's personal information — a name, email address, phone number, photograph or score — unless you have that person's permission, or the authority to act for them
• Use the Service to send unsolicited commercial messages to participants

Information about other people. Organizers and coaches routinely enter information about other people: a roster, a pairing, a guardian's email address, a photograph of a group. If you do that, you are representing that you are entitled to. Section 15 explains what happens if that turns out not to be true.

We can remove content. We reserve the right to remove any content posted, distributed, or otherwise uploaded to the Service for any reason at any time. We are not obliged to review content, and removing some content does not create a duty to remove other content.

Using GolfSync as a player is free. Creating and running leagues and tournaments is free — there is no subscription and no paid tier.

Paid services. Hosted tournament services — event hosting, registration, and sponsorship tooling — are priced per event and agreed with you in advance. Entry fees, in-round purchases, and charitable contributions are collected on behalf of the tournament organizer or the designated charity.

Sponsor Network fees. An organizer who lists an event on the Golf Sync Sponsor Network agrees to its flat listing and match fees when it turns the listing on. They are set out in section 11A of the Payments Terms, invoiced by Golf Sync, and never taken from a sponsor's payment.

Processing. Payments are processed by Stripe. GolfSync does not store your card details. Refunds for an event are governed by the organizer's own refund policy; if something looks wrong, email support@golfsync.io and we'll sort it out.

Payments Terms. Payments — including tournament entry fees, in-round purchases, and charitable contributions — are also governed by our Payments Terms. To the extent anything in these Terms of Service conflicts with the Payments Terms on a payment question, the Payments Terms govern.

Some tournaments and events on GolfSync charge an entry fee. When you register and pay an entry fee, you authorize us (through Stripe) to charge your payment method for the amount shown at checkout, including any applicable processing or platform fees disclosed at that time.

Entry fees are collected on behalf of the organizer running the event. Eligibility rules, refund policies, cancellation terms, and how the event is run are set by that organizer, not by Golf Sync LLC. Unless the organizer's stated policy or applicable law requires otherwise, entry fees are non-refundable once a payment has been processed. Questions about a specific event should go to that event's organizer; the Payments Terms govern the mechanics of the charge.

Some events let you make a charitable contribution through GolfSync. When you contribute, you authorize us (through Stripe) to charge your payment method for the amount you select.

Golf Sync LLC is not the charity. We facilitate the payment and pass contributions along to the organizer or the designated recipient; we are not the charitable recipient of your contribution. Golf Sync LLC does not issue tax receipts or acknowledgment letters, and does not represent that any contribution is tax-deductible — whether it is depends on the recipient and your own circumstances. Consult the recipient organization or your tax advisor.

Because contributions are passed along to the recipient, they are non-refundable once a payment has been processed, except where applicable law requires otherwise. The Payments Terms govern the mechanics of the charge.

The organizer chooses and is responsible for the recipient. The organizer of an event selects the recipient organization and is solely responsible for that choice. Golf Sync LLC does not investigate, vet, endorse, or verify the charitable status, registration, tax exemption, or good standing of any recipient, and does not confirm that an organizer is authorized to raise funds for it. We make no representation that any recipient will apply funds to any particular purpose.

The organizer is responsible for fundraising compliance. Charitable solicitation is regulated, and the rules differ by state. The organizer is solely responsible for any registration, licensing, disclosure, receipting, record-keeping, and reporting that applies to its solicitation, in every jurisdiction where it solicits. By collecting contributions through the Service, an organizer represents that it is authorized to solicit for the named recipient and is in compliance with the law that applies to it.

If something is wrong with a contribution — the recipient is not what was described, or an organizer has raised funds without authority — email support@golfsync.io. We can stop collection for an event and will cooperate with a recipient or a regulator, but we cannot recover funds already passed on.

These features are not currently offered. GolfSync does not at this time provide raffles, 50/50 draws, or online auctions for events run on the Service. Any references to these features in demonstration materials describe planned functionality that is not available to organizers or participants.

If and when these features become available, additional terms will apply. Raffles, 50/50 draws, and similar games of chance are regulated as charitable gaming or gambling in many U.S. states and may require licenses, age restrictions, and tax reporting; organizers will be solely responsible for compliance with the laws applicable to their event and jurisdiction.

You keep ownership of what you post. Scores, photos, comments, reviews, event details, and anything else you submit to the Service (“Your Content”) stays yours. These Terms don't transfer ownership of Your Content to us.

You grant us a license to run and promote the Service. By submitting Your Content, you grant Golf Sync LLC a worldwide, non-exclusive, royalty-free, sublicensable license to host, store, reproduce, display, adapt, analyze, and distribute Your Content in order to operate, improve, and market the Service — including generating stats, leaderboards, and aggregated insights, and showcasing the product in promotional materials. This license lasts as long as you keep the content on the Service; if you delete Your Content or your account, the license ends for future use, except for copies retained in backups or already shared with others, and for aggregated or de-identified data that no longer identifies you.

You're responsible for what you post. You represent that you have the rights to submit Your Content and that it doesn't violate anyone else's rights or these Terms.

The Service is provided “as is” and “as available.” We don't warrant it'll be uninterrupted, error-free, or virus-free — though we do try.

To the fullest extent permitted by law, Golf Sync LLC expressly disclaims all warranties, express or implied, including but not limited to: implied warranties of merchantability; fitness for a particular purpose; non-infringement; warranties of title and accuracy; warranties regarding products and services offered by any business, organizer, sponsor or charity listed on or reachable through the Service; and warranties arising from a course of dealing, performance, or usage of trade.

Scores and results. Leaderboards, handicaps, standings, payouts and prize calculations are produced from what participants and organizers enter. We do not warrant that any score, ranking, handicap, or payout figure is accurate or complete, and the organizer of an event — not Golf Sync LLC — decides its results.

You assume the risk of using the Service. To the fullest extent permitted by applicable law, Golf Sync LLC and its parents, subsidiaries, affiliates, owners, directors, officers, employees, licensors, distributors, subcontractors, sub-licensees, independent contractors, and agents shall not be liable for any direct, indirect, incidental, consequential, special, punitive, or exemplary damages, or losses of any kind. These include, without limitation, loss of profits, business, goodwill, use, data, or other intangible losses, whether based in contract, tort, negligence, strict liability, or otherwise, which may be incurred in connection with the use of, or inability to use, the Service — even if we knew the damage was a possibility.

Third parties. Golf Sync LLC does not warrant, endorse, guarantee, or assume responsibility for any product or service advertised or offered by a third party through the Service, a hyperlink, a website, or any of our applications — including an event organizer, a sponsor, a charity, a golf course, or a payment processor. You agree to hold those third parties solely liable for any claim arising out of your dealings with them.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation of certain damages. Where that is the case, the exclusions and limitations above apply to the fullest extent those laws permit, and nothing here limits liability that cannot lawfully be limited.

Please read this section carefully — it affects how disputes are resolved and limits your ability to bring a class action or have a jury trial.

Binding arbitration. Except as noted in the small-claims carve-out below, any dispute, claim, or controversy arising out of or relating to these Terms of Service and/or your use of the Service shall be resolved exclusively by final and binding individual arbitration, administered by a recognized arbitration provider in accordance with that provider's consumer arbitration rules, or by any other arbitration process as may be mutually agreed upon by the parties. Judgment on the award may be entered in any court with jurisdiction.

Fees. Each party shall bear its own attorneys' fees, costs, and expenses, and an equal share of the arbitrators' and administrative fees associated with the arbitration, except where the provider's consumer rules or applicable law allocate those fees differently, in which case those rules or that law govern.

Survival. This section shall survive the termination of your relationship with Golf Sync LLC and shall remain in full force and effect with respect to any dispute, claim, or controversy arising out of or relating to your use of the Service, whether it arises prior to or after such termination.

Small-claims carve-out. Nothing in this section prevents either party from bringing an individual claim in small-claims court if the claim qualifies and stays in that court. Either party may also seek injunctive or equitable relief in court to protect intellectual property or unauthorized access to the Service.

Governing law and venue. Golf Sync LLC is formed in the Commonwealth of Virginia and operates from Virginia. These Terms are governed by the laws of the Commonwealth of Virginia, without regard to its conflict-of-laws rules. To the extent any dispute is not subject to arbitration, you and Golf Sync LLC consent to the exclusive jurisdiction and venue of the state and federal courts located in the Commonwealth of Virginia.