Your charity tournament gets its own website — and an AI that helps you run the day.
A branded page where sponsors and players sign up and pay, a silent auction, volunteer signups, and email campaigns — plus a built-in AI assistant you can just tell what to do day-of. It lines up the action; you tap confirm.
- Branded event site
- Registration & sponsors
- Payments & invoices
- Live leaderboard & scoring
- Silent auction
- Volunteer signups
- Email campaigns
- Day-of mobile admin
Or email ryanrpick@golfsync.io directly.
New — AI day-of assistant
Run the scramble by talking, not tapping through menus.
Tournament morning is chaos — walk-ups, no-shows, "did the Hendersons pay?". Instead of digging through the admin console, just ask the assistant. It finds the right player and event, shows you exactly what it's about to do, and waits for your tap before anything changes. Nothing happens without your confirm.
“Check in the Smith foursome.”
Finds all four on the roster → Confirm → checked in.
“Withdraw the Carters — they're a no-show.”
Pulls their registration and frees the spot → Confirm → withdrawn.
“Announce a 30-minute lightning hold.”
Drafts the alert to the whole field → Confirm → broadcast.
“Mark the Hendersons paid, check #1043.”
Matches the registration → Confirm → paid + receipt sent.
“Open scoring, we're ready.”
Runs the readiness check → Confirm → the round goes live.
“Re-pair the tee sheet — two groups dropped.”
Rebuilds the pairings, sponsor foursomes intact → Confirm → new sheet.
A few of 14 day-of actions you can run by voice or text — check-in, scoring, payments, withdrawals, re-pairing, announcements, and more.
It proposes. You decide.
The assistant never checks in a player, takes a payment, or opens scoring on its own — it shows you the exact action and waits for your tap. Available in the web organizer console today; the mobile assistant is on the roadmap.
The event page your donors see
Send one link. They register, sponsor, and pay.
This is a real, branded event page — the kind you'd email to your list and your sponsors. The cause, the schedule, player packages with prices, and a full sponsorship tier ladder, all on one page that takes the money for you. No OneCause, no spreadsheet, no separate registration platform.
- Branded to your event + cause
- Player packages + sponsor tiers with live checkout
- Sponsors see who else has signed on — real social proof
See every side of the product.
Click any one to walk through it — what your players see during the round, your web command center, and your phone the morning of.
Player experience
What your players see
Find your group, keep score on your phone, follow the live leaderboard — all branded to your event.
Explore
Organizer web
Your command center
Registrations, sponsors, payment reconciliation, auto-pairing, PDF invoices, branding — one tabbed admin.
Explore
Organizer mobile
Day-of, from your phone
Tee sheet, check-in, and the payment-pending queue on your phone. No laptop at the starter shack.
ExploreWhat you get
The white-glove tier — we run registration, sponsors, money, and the day-of TV moment, end to end.
Public event page
Branded microsite with registration + sponsor applications.
Checkout + reconciliation
Stripe checkout, 5 payment methods, admin reconciliation.
Sponsor tiers + recap
Tier ladder, billing, and sponsor impressions measured for the post-event recap.
Budget & P&L
Live net-proceeds view so you see profit in real time.
Auto-paired tee sheets
One-tap pairing, AM/PM flights, day-of check-in.
The TV moment
Full-screen clubhouse leaderboard, auto-rotating sponsors.
Print pack
Welcome banner, sponsor wall, hole & cart signs — one PDF.
AP-grade invoices
PDF invoices that satisfy the pickiest finance team.
Silent auction
Native lots, live bidding, outbid alerts, §6115 receipts.
Volunteer signups
Shift slots, fill tracking, reminders — no SignUpGenius.
Email campaigns
Audience-filtered blasts with open/click tracking.
32 of 33 live in production today. We don't list what doesn't exist without saying so.
Real social proof on every event page
Companies that have actually sponsored show up under the tier picker — credibility, not stock logos. Here's the Riverside Open Charity Classic demo:
Built for charity events
Donations & tax receipts, done for you
Like Givebutter, without the platform fee. Real tax receipts, the IRS deductible split, and a Donate button — issued automatically, with the honest receipt for every recipient type. Here's exactly how it works:
The one decision: who receives the money?
The organizer picks this once in the Payments tab. It decides everything about receipts and deductibility.
Not a charity event
A normal outing — registrations and sponsorships are just payments.
Nothing deductible; no tax language shown.
Our 501(c)(3) receives the money
Your connected Stripe account belongs to a registered 501(c)(3); funds settle to it.
Deductible — the portion of every payment above the value received.
A company runs it for a 501(c)(3)
A business administers the event as the charity's authorized agent — the named, verified 501(c)(3) is the legal recipient. Funds land in the company's Stripe; the company holds them for the charity and remits afterward.
Deductible — receipts are issued in the charity's name, noting the company collected as its agent. Requires a written agency arrangement + the charity's EIN.
I collect, then donate proceeds
A business/individual is the actual recipient and gives to a cause afterward — no agency arrangement.
Not deductible to the payer — they get an honest receipt that says so.
Why it matters: deductibility follows the legal recipient of the gift — the 501(c)(3) — not who physically holds the cash. So a company CAN run the event and payers still deduct, as long as the company collects as the charity's authorized agent (written arrangement) and the named 501(c)(3) is the legal recipient. But if the company is the real recipient and just donates proceeds later, the payers can't deduct — we make sure their receipt says so. We verify the charity's EIN before any deductible receipt goes out.
What GolfSync does automatically
Automatic receipts
Every paid registration, sponsorship, and donation emails a PDF receipt — a real tax receipt (charity's legal name, EIN, deductible amount) for a verified 501(c)(3), or a clear non-deductible payment receipt otherwise. When a company runs it as the charity's agent, the receipt is the charity's and notes the company collected on its behalf. This is the IRS-required written acknowledgment for gifts of $250+, handled for you.
We verify the 501(c)(3)
Before any tax-deductible receipt goes out, we confirm the charity's EIN against the IRS Tax Exempt Organization Search. Until that's verified, payers get a standard payment receipt — so no one is ever wrongly told a payment is deductible.
The deductible split (fair-market value)
If a payer receives something of value — golf, cart, meals, a foursome — only the amount above that value is deductible. Set the "value of goods/services" on each registration type and sponsor tier. Sponsors see the split on the form before they pay; registrants see the exact deductible amount on their receipt. Either way the §6115 disclosure for gifts over $75 is handled.
The Donate button
Turn on a charity recipient type and a Donate section appears on your public event page for one-off gifts. A pure gift to a nonprofit (the donor gets nothing in return) is fully deductible. Card donations route to your connected Stripe account with no platform fee.
Money & fees
Funds settle straight to your Stripe account — GolfSync takes no platform fee. The only cost is Stripe's card fee (~2.9% + 30¢); you choose whether the payer covers it or you absorb it. Payouts, 1099-Ks, and refunds live in your Stripe dashboard.
What we're not
Not your tax advisor — receipts follow IRS rules from the values you enter, but confirming 501(c)(3) status and those values is the organizer's responsibility; point large or unusual gifts to a tax professional. Not a payment middleman — Stripe verifies identity, handles nonprofit verification, holds funds, and pays out. We never touch the money, which is exactly why there's no platform fee. (Card payments turn on once your Stripe account finishes onboarding — until then payments are recorded for manual reconciliation.) Not a full fundraising platform — we run the golf event and its receipts, not recurring giving, peer-to-peer pages, a donor CRM, or year-round campaigns. Many orgs run us for the tournament alongside their main fundraising tool.
Simple, staircase pricing
Enterprise gala platforms like OneCause start around $3,000. Pay only for what your event needs — and step up as it grows.
Prices below are what you pay us to host and run your event. You still set your own player registration prices and keep that revenue.
Tier 1 — Setup
$250–$300
Your event gets its own registration website — players sign up, sponsors apply, money flows in.
- Your event's registration + sponsor website (like the demo above)
- Online card payments — players pay at registration
- Sponsor tier ladder with logo placement
- Day-of check-in + print-ready signage
Tier 2 — Live
$400
Everything in Setup, plus live scoring.
Everything in Tier 1, plus:
- Live mobile scorecards
- Real-time digital leaderboard
- Big-screen TV leaderboard (no login)
Tier 3 — Engage
$750+
Everything in Live, plus engagement tools.
Everything in Tier 2, plus:
- Push broadcasts to players
- One-click sponsor PDF invoices
- Tiered mulligans (fundraising)
- RoadmapMobile silent auction
- RoadmapSMS alerts for non-app players
Roadmap Roadmap items are in development and available on request — not included by default. Ask us for a quote.
Common questions
Want a page like this for your tournament?
We onboard charity tournaments one at a time so we can actually help. Send a note and we'll find a time to walk through what you need.
Goes straight to ryanrpick@golfsync.io — we typically reply within one business day.